From RFP to first draft in under 40 minutes
How a government contractor turned a Thursday-afternoon RFP with a Tuesday deadline into a structured, compliant first draft, faster than ever before.
Time Reduction
In first-draft prep time
Faster Turnaround
Speed improvement
Minutes to Draft
From start to finish
Hours Saved
Per RFP process
The Scenario
On a Thursday afternoon, a government contractor received an 18-page RFP due the following Tuesday. Historically, building the compliance matrix, structuring the outline, and assembling a first draft would have taken several days and multiple team members.
The Result
With the platform's auto-extraction and response structuring tools, the government contractor had a complete first draft, fully aligned to the solicitation, in under 40 minutes.
Process Breakdown
How each step was transformed with our platform
Compliance Matrix & Section Mapping
Initial Proposal Outline
Inserting Base Content
Total Time to First Draft

Built for federal IT integrators pursuing complex work
Before Projectory.ai, our team was spending days just getting a proposal to first draft. Now we're doing it in hours.
As a Service-Disabled Veteran-Owned, SBA 8(a) IT systems integrator, we pursue complex federal work across cybersecurity, network integration, cloud migration, program management, and secure infrastructure, often against strong competition and tight deadlines. We needed a platform built for that reality.
We upload the RFP, Projectory reads it, pulls out every requirement, and helps us build a compliant draft fast. It remembers our past proposals, so we're not rewriting the same content over and over. It surfaces what's worked before and helps us put our strongest messaging forward.
And before we spend a single hour writing, it tells us whether an opportunity is even worth pursuing, so we're only going after bids we can actually win.
What's made it stick is the support behind it. The Projectory team runs weekly check-ins with us to make sure we're getting value and staying ahead of any issues. It doesn't feel like a software vendor relationship, it feels like a partner who's invested in our wins.

Eric Agosto
Success By Design, LLC
Service-Disabled Veteran-Owned SBA 8(a) IT systems integrator
Why It Matters
- The team started ahead, instead of behind
- Reviews and tailoring happened sooner, improving proposal quality
- No time was lost on structure, formatting, or finding content
- The submission was stronger and less stressful
ROI Snapshot
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