Case Study

From RFP to first draft in under 40 minutes

How a government contractor turned a Thursday-afternoon RFP with a Tuesday deadline into a structured, compliant first draft, faster than ever before.

90%

Time Reduction

In first-draft prep time

6-8x

Faster Turnaround

Speed improvement

40

Minutes to Draft

From start to finish

6+

Hours Saved

Per RFP process

The Scenario

On a Thursday afternoon, a government contractor received an 18-page RFP due the following Tuesday. Historically, building the compliance matrix, structuring the outline, and assembling a first draft would have taken several days and multiple team members.

The Result

With the platform's auto-extraction and response structuring tools, the government contractor had a complete first draft, fully aligned to the solicitation, in under 40 minutes.

Process Breakdown

How each step was transformed with our platform

1

Compliance Matrix & Section Mapping

Traditional2-3 hours
With Platform~10 minutes
Saved~2.5 hours
2

Initial Proposal Outline

Traditional1-2 hours
With PlatformAuto-generated
Saved~1.5 hours
3

Inserting Base Content

Traditional3-4 hours
With Platform~20 minutes
Saved~3 hours

Total Time to First Draft

Traditional6-9 hours
With Platform40 minutes
Saved~6+ hours
Eric Agosto from Success By Design, LLC
Customer Reference

Built for federal IT integrators pursuing complex work

Before Projectory.ai, our team was spending days just getting a proposal to first draft. Now we're doing it in hours.

As a Service-Disabled Veteran-Owned, SBA 8(a) IT systems integrator, we pursue complex federal work across cybersecurity, network integration, cloud migration, program management, and secure infrastructure, often against strong competition and tight deadlines. We needed a platform built for that reality.

We upload the RFP, Projectory reads it, pulls out every requirement, and helps us build a compliant draft fast. It remembers our past proposals, so we're not rewriting the same content over and over. It surfaces what's worked before and helps us put our strongest messaging forward.

And before we spend a single hour writing, it tells us whether an opportunity is even worth pursuing, so we're only going after bids we can actually win.

What's made it stick is the support behind it. The Projectory team runs weekly check-ins with us to make sure we're getting value and staying ahead of any issues. It doesn't feel like a software vendor relationship, it feels like a partner who's invested in our wins.

Success By Design, LLC logo

Eric Agosto

Success By Design, LLC

Service-Disabled Veteran-Owned SBA 8(a) IT systems integrator

Why It Matters

  • The team started ahead, instead of behind
  • Reviews and tailoring happened sooner, improving proposal quality
  • No time was lost on structure, formatting, or finding content
  • The submission was stronger and less stressful

ROI Snapshot

Reduction in first-draft prep time~90%
Faster turnaround~6-8x
Full traceability built inYes
More RFPs with the same teamEnabled

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