Privacy Policy

Projectory AI (“Projectory,” “we,” “us,” or “our”) is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at www.projectory.ai and use our AI-powered proposal management platform (collectively, the “Services”).

This policy applies to information collected through our website, web application, APIs, and any related services. By using our Services, you consent to the data practices described in this policy.

We use the information we collect to:

• Provide, maintain, and improve our Services
• Process your proposals and generate AI-assisted content
• Manage your account and provide customer support
• Send you service-related communications and updates
• Analyze usage patterns to improve our platform
• Ensure the security and integrity of our Services
• Comply with legal obligations

If you are located in the European Economic Area, our legal basis for processing your personal data includes:

• Contract: Processing necessary to perform our contract with you (providing the Services).
• Consent: Where you have given consent for specific processing activities (such as marketing communications and non-essential cookies).
• Legitimate Interest: Processing necessary for our legitimate business interests, such as improving our Services and preventing fraud.
• Legal Obligation: Processing necessary to comply with applicable laws and regulations.

We do not sell your personal information. We may share your data with:

• Service Providers: Third-party vendors who help us operate our Services (cloud hosting, analytics, payment processing).
• AI Processing: Your uploaded documents are processed by our AI models to extract requirements and generate proposal content. This processing occurs in secure, encrypted environments.
• Legal Requirements: When required by law, subpoena, or other legal process.
• Business Transfers: In connection with a merger, acquisition, or sale of assets.

We retain your personal information for as long as your account is active or as needed to provide you Services:

• Account Data: Retained while your account is active and for 30 days after deletion.
• Proposal Content: Retained according to your subscription plan settings. You can delete content at any time.
• Usage Data: Retained in anonymized form for up to 24 months for analytics purposes.
• Communications: Retained for up to 36 months for support and compliance purposes.

Your information may be transferred to and processed in the United States. For government contractor clients requiring data residency, we offer deployment options in AWS GovCloud and other sovereign cloud environments. We implement appropriate safeguards for international transfers, including Standard Contractual Clauses where required.

To exercise any of these rights, contact us at privacy@projectory.ai.

We implement industry-standard security measures to protect your information, including encryption at rest and in transit, role-based access controls, audit logging, and regular security assessments. For government and defense clients, we support deployment in GovCloud, Secret, and Top Secret Cloud environments with appropriate security controls.

Our Services are not directed to individuals under 16 years of age. We do not knowingly collect personal information from children.

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on our website with a new “Last updated” date.